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A&FS User Groups

• Introduction
• Financial System Group
• Purchasing Group
• Travel & Entertainment Group
• Contract & Grant Group

 

Co-Chairs:

• Janet Brown-Simmons; CAO for Depts of Plant Pathology & Nematology, College of Ag & Environmental Science
• Karen Osborne; Assistant Manager, Travel, Accounting & Financial Services

Responsibilities: As Co-Chairs of the A&FS Travel & Entertainment User Group, the responsibilities are as follows:

• Serve and represent the interests of the campus at large
  • The A&FS Travel & Entertainment User Group Co-Chairs consider the impact changes to the system will have on the full constituent community. The co-chairs will select a group of not more than 20 users from a list of interested parties to serve on the A&FS Travel & Entertainment User Group. The User Group will include a broad representation of campus users.
• The Co-Chairs will lead the A&FS Travel & Entertainment Group towards the following goals:
  • Review and test new T&E systems (Connexxus, Concur products)
  • Provide new ideas for Best Practices to benefit campus
  • Identify and request changes to the systems due to new functionality requirements or problems encountered
  • Review and prioritize requested changes to MyTravel and other systems according to expected cost benefit which will include:
    • Level of risk involved to the campus
    • Number of folks impacted by change
    • Policy, regulatory impact (mandates)
    • Impact of the change on efficiency, workload
  • Provide subject matter expertise during the planning and development stages of new campuswide functionality
    • The A&FS Travel and Entertainment User Group Co-Chairs ensure that the appropriate users are involved in defining requirements for user-requested changes to the system.
  • Inform end users about changes and new system functionality
    • This communication can come directly from the A&FS Travel & Entertainment User Group and/or can be distributed to the user list.

Reporting: The A&FS Travel & Entertainment User Group Co-Chairs report to the Associate Vice Chancellor – Finance/Controller.