UCD Accounting Glossary
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List All Terms
| Term |
Definition |
| Unallocated Funds |
Funds held temporarily in suspense (not available for use) pending final allocation. These funds appear under the object consolidation SUB8 in Decision Support. |
| University Client |
For purposes of purchasing a good or service provided by a campus recharge activity, a university client is:
- A client with a UC expenditure account from which the payment is made; or
- A client who is not making the payment from a UC expenditure account but who is making a purchase in order to carry out a task as a UC Davis faculty member, staff member or student and who signs a written file document attesting that the purchase is for official purposes and not for personal purposes; or
- A client who is not making the payment from a UC expenditure account but who is a student living in a campus residence (including privately-managed campus housing) who is making payment for voice, video or network services provided by a campus service department; or
- A client who is not making the payment from a UC expenditure account but who is a registered, approved campus organization, as detailed in PPM sections 270-05 through 270-08, only if the PPM section specifies that the particular type of organization is afforded privileges on the same basis as campus departments or the PPM section specifies that the privileges of the organization include use of university service departments.
- The clients Sodexo and Bright Horizons, and any successor companies, who are not making the payment from a UC expenditure account but who operate as a campus entity as a provider of food services or child care services under a professional services agreement with UC Davis.
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| Unrestricted Funds |
Funds, the use of which is directed by the Regents or the Chancellor. |
| Use Tax |
UCD pays use tax on taxable purchases directly to the State Board of Equalization, rather than to the vendor. Use tax generally applies to out-of-state vendors who are not registered with the California State Board of Equalization.
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