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UCD Accounting Glossary

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Term	Definition
Campus Assessment	An indirect cost surcharge to income derived from sales of goods and services to non-university customers. Campus assessment and the Non-University Differential (NUD) are not charged against the same income.
Campus Investment Fund	A fund managed by the Office of Resource Management and Planning that is directed to campus priorities.
Capital Budget	Budget for capital assets and infrastructure such as facilities, renovation, and certain equipment
Categorical Funding	Allocations that are required to be spent in a particular way or for a designated program (e.g., K-12 Outreach, Tobacco Research).
Certification	In GL Review, an official document or other indication testifying that the DaFIS DS Transaction Listing (2) has been reviewed to determine the validity of charges and credits.
Certifier	In GL Review, the person who certifies that charges and credits are valid.
Change Purchase Order / Business Agreement (CO)	A DaFIS document used to request changes to a Purchase Order/Business Agreement issued by Contracting Services. Detailed instructions on how and when to use the Change Order document are available in the One-Minute Manual.
Chart of Accounts (COA)	A code which represents the rules, policies and regulations under which organizations function.
Coding (Split-coding)	An account number issued to a financial document. Portions of an invoice, payroll check, etc. may be charged to several different accounts/funds (split-coding).
Contract	An agreement between two or more entities which creates an obligation to do (or not do) a particular thing one is otherwise entitled to do (or not do). To be legally enforceable, a contract must have subject, consideration, and competent party.
Core Funds	Funds which represent the basic core of financial resources required by the University to accomplish its assigned missions and generally includes State general funds, University general funds, permanently budgeted indirect cost funds, and registration fee funds. Visit the campus budget overview for more information.
Credit (to an account)	An increase in income or a decrease in expense. For balance sheet accounts, an increase in fund balances or liabilities, or a decrease in asset accounts.
Current Budget	A unit's budget for the current fiscal year. The current budget is modified by using the Current Budget Adjustment document in DaFIS. Year-end balances (surplus or deficit) in the current budget are re-appropriated to the next fiscal year. Carry-forward re-appropriations are combined with the base budget (if applicable) to provide the beginning current year budget at the start of each fiscal year.
Current Funds	Funds expended for current operating purposes as contrasted to Retirement Funds, Loan Funds, Endowment Funds or Plan Funds.
Custodial Code	The four-digit number assigned by Equipment Management to a specific department. Each custodial code is assigned to an account number, and should reflect the campus organizational structure as it relates to functional responsibility. Most departments have at least 2 custodial codes: one for equipment used for teaching, and one for equipment used for research. Some departments set up additional custodial codes to track equipment by Principal Investigator (PI). If you wish to set up or modify a custodial code, complete the Custodial Code Request form.