KFS Implementation Schedule

Cash Collection Document Overview: Scheduled Go-Live December 1, 2011

As we approach the go-live date of 12/1/11, please be advised of the following deadlines:

11/29/11, 5:00 pm: Deadline to create and submit DaFIS SCCs and SCCZs (Documents created after this time will be canceled; new documents can be created in KFS starting on 12/1/11)
11/30/11, 4:00 pm: Deadline for all Cash and Checks with the associated DaFIS documents to be delivered to the Cashier’s Office
11/30/11, 7:00 pm: DaFIS Transaction Processing (TP) will shut down at its usual time.

Credit Card Merchants must record all credit card activity through 11/28/11 no later than 5:00 pm on 11/29/11. All credit card activity settled on 11/29 and 11/30 will be entered into the system by Internal Control. Departments must not initiate documents to record Credit Card activity for 11/29 or 11/30. The activity will be credited to the accounts provided for use on the Credit Card Receipt (CCR) document and will either auto-approve or route for approval accordingly.

Please note that the December 1st go-live date is a change from the previous go-live date of November 1st. The new go-live date will allow more time to ensure a smooth and successful transition to the new processes in KFS.

Also, see communication sent to UCDMC cash/credit card processors.

New KFS Document DaFIS Equivalent Brief Description of New KFS Document Document Users Notes

Cash Receipt (CR)

Statement of Cash Collections

Accepts only currency and checks; separate document is used for credit card processing (see below)

Requires check detail directly on the CR document

Not used for deposits made directly to the bank by remote location departments; see Advance Deposit document below
Any KFS User

Credit Card Receipt (CCR)

Zero-Dollar Statement of Cash Collection

System-generated and auto-populated from the bank feed (settlement data) that hits KFS

Not possible for a user to initiate this document

Document will arrive in the Action List of specified users in departments responsible for reviewing/reconciling CCR documents

One-sided entry user interface; system calculates debit Full Accounting Unit (FAU); document user cannot change the debit side, but they can modify the transfer side. No more having to locate an appropriate object code for the credit card type.

Subject to auto-approval if not processed in a set number of days
Users in special workgroups identified by their departments as responsible for receiving/reconciling these documents

Advance Deposit (AD)

Statement of Cash Collection

Only used to record income by remote locations for currency and checks that have a One-to-One match between CR and physical deposits made directly to the bank

Does not route to Main Cashier (as CRs do)

Routes to Internal Control for approval
KFS user with KFS-SYS Remote Cash Depositor Permission

New KFS Document	DaFIS Equivalent	Brief Description of New KFS Document	Document Users
Cash Receipt (CR)	Statement of Cash Collections	Accepts only currency and checks; separate document is used for credit card processing (see below) Requires check detail directly on the CR document Not used for deposits made directly to the bank by remote location departments; see Advance Deposit document below	Any KFS User
Credit Card Receipt (CCR)	Zero-Dollar Statement of Cash Collection	System-generated and auto-populated from the bank feed (settlement data) that hits KFS Not possible for a user to initiate this document Document will arrive in the Action List of specified users in departments responsible for reviewing/reconciling CCR documents One-sided entry user interface; system calculates debit Full Accounting Unit (FAU); document user cannot change the debit side, but they can modify the transfer side. No more having to locate an appropriate object code for the credit card type. Subject to auto-approval if not processed in a set number of days	Users in special workgroups identified by their departments as responsible for receiving/reconciling these documents
Advance Deposit (AD)	Statement of Cash Collection	Only used to record income by remote locations for currency and checks that have a One-to-One match between CR and physical deposits made directly to the bank Does not route to Main Cashier (as CRs do) Routes to Internal Control for approval	KFS user with KFS-SYS Remote Cash Depositor Permission

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