Our Services: Accounts Payable Accounting Business Office Capital Asset Accounting Cashier's Office Controls & Accountability Costing Policy & Analysis Education & Support Services Equipment Management Employee ID Card Program Extramural Funds Accounting Faculty Home Loan Program General Accounting Internal Control Materiel Management Payroll Project Management Office Student Accounting Systems Development Systems Operations Tax Accounting Travel Management

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Mission Statement

The Accounting and Financial Services and Materiel Management units fulfill the institution's instructional, research, and administrative requirements for financial information and reporting, materials, supplies, equipment, and services through sound accounting, financial reporting, procurement, tracking, and delivery practices; simple and cost-effective operating processes; proven technologies; ethical business relationships; and a trained and service-oriented workforce. Our success is measured by earning the satisfaction of our customers; the respect and trust of those who govern, support, and do business with us; and by fostering pride in our employees.

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Accounting & Financial Services

Accounts Payable assists campus faculty staff and students in meeting their teaching, research, and operational needs by disbursing payments to vendors and individuals to whom the campus makes financial commitments. Disbursement services are accomplished in a timely manner, recognizing the importance of positive relationships with individuals and vendor; maximizing university cash management through careful payment schedules is another goal. Accounts Payable assures that disbursements meet internal and outside agency regulations.

Accounting Business Office assists campus faculty and staff in meeting their teaching, research, and operational needs primarily by acting as the logistical link and communication conduit between campus and various accounting and financial services units and secondarily by providing Accounting and Financial Services staff with responsive administrative support. Accounting administration tasks are accomplished in a timely and efficient manner facilitating sound financial management through reduction in time delays. Modern communication media are deployed where beneficial.

Capital Asset Accounting assists campus and UCDMC faculty and staff in meeting their teaching, research, and operational goals by facilitating the construction of minor and major capital outlay projects; we service those needs through sound business practices and management of the capital outlay program. This includes responsibility for real estate, general improvements, buildings, fixed equipment and movable equipment, installment purchases and relationships with external vendors. These services are provided in an effective and efficient manner.

Cashier's Office assists campus faculty, students and staff in meeting their teaching, research, and operational needs by providing cashiering services and by recording and depositing all monies accruing to the UC Davis campus. These services are accomplished through positive personal interactions and through the use of modern technologies with maximizing university cash management as a goal.

Equipment Management assists campus and UCDMC departments in protecting university assets and in satisfying Federal control requirements on government property and UCOP policy and procedure by implementing and maintaining an equipment accountability system.

Extramural Funds Accounting assists campus faculty and staff in meeting their teaching, research, and operational needs by providing quality financial services for externally funded projects. Protecting the university's mission and reputation is achieved through effective review of funds use to ensure compliance with regulatory requirements and restrictions. Extramural Funds Accounting is committed to serving principal investigators, research administration and the funding agencies with responsive customer service.

General Accounting assists campus faculty and staff in meeting their teaching, research, and operational needs by providing sound fiscal management to the campus community. Preparation and review of financial statements, management of the account/fund profile system, general ledger maintenance, interdepartmental and intercampus transactions are completed in an efficient and effective manner. Analysis of financial data and interpretation of policy and procedure to maintain consistency with generally accepted accounting principles is the goal of General Accounting.

Payroll Services assists campus faculty, staff, and students in meeting their educational objectives and their teaching, research, and operational needs by providing the highest quality services to the campus and community. This is achieved by facilitating the timely and accurate disbursement of approved employee compensation, satisfying payroll-related employer obligations and tax reporting and ensuring appropriate accounting for campus compensation costs.

Student Accounting assists campus faculty, staff, and students in meeting their teaching, research, and operational needs by providing the most effective and efficient disbursement of student financial aid. Additionally, effective and efficient maintenance and collection of student loans and campus receivables, and communication methods are employed for effective interaction with various funding agencies.

Systems Development & Implementation assists campus faculty and staff in meeting their teaching, research and operational needs through provision of leading technology decision support systems and sophisticated financial information recording systems. Currency with high technology is maintained in order to meet the objective of providing advanced solutions for administration of the general campus.

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Materiel Management

Purchasing assists campus faculty and staff in meeting their teaching, research, and operational needs by procuring equipment, supplies, and services. Procurement services are accomplished in a timely and equitable manner; maximizing university funds by consolidating purchases while balancing quality, deliver, and price requirements through a fair and competitive environment. Purchasing assures that each procurement action meets the mandates applicable by law, statue, or policy.

Central Storehouse maintains inventories of repetitively consumed supply items. It provides these goods and related services to campus and UCDMC departments at the lowest possible price by consolidating University purchases and/or minimizing university cost and effort in the process of order, receipt, and storage of supply items and payment of vendor invoices. Related programs include Special Services, the Campus' Ship-out Program, the furniture program, the Supply Express Store, and the Buy Out Program.

Central Receiving receives, inspects, identifies, and processes the campus' incoming material and equipment for delivery to ordering departments. It serves as a single point of contact for commercial carriers to reduce the need for duplicating receiving staff and facilities on campus.

Bargain Barn returns into circulation excess campus and UCDMC equipment, furniture, and supplies and sells surplus property to the general public. It enables departments to buy needed items at a cost savings; dispose of their excess and surplus property; and generate additional funds.

Microscope Services supports the campus and UCDMC academic mission by maintaining an inventory of commonly used teaching microscopes. Microscope Services rents these microscopes to departments on an "as needed basis" to 1) maximize usage; 2) minimize the university's investment in teaching microscopes; and 3) accrue adequate reserves for replacement at the end of their useful life span. In addition, Microscope Services cleans and repairs departmental microscopes; provides instructional assistance and engraving services; and furnishes a Microscopy Learning Center for the shared use of expensive research grade microscopes.

General Rental Service maintains a pool of computers, office furniture and equipment available for rental to campus and UCDMC departments to meet their temporary requirements.