Our Services: Accounts Payable Accounts Receivable Accounting Business Office Capital Asset Accounting Cashier's Office Controls & Accountability Costing Policy & Analysis Education & Support Services Equipment Management Employee ID Card Program Extramural Funds Accounting Faculty Home Loan Program Financial System Document Help General Accounting Internal Control Materiel Management Payroll Project Management Office Student Accounting Systems Development Systems Operations Tax Accounting Tax Reporting & Compliance Training Information Travel & Entertainment

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Mission Statement

The Accounting and Financial Services and Materiel Management units fulfill the institution's instructional, research, and administrative requirements for financial information and reporting, materials, supplies, equipment, and services through sound accounting, financial reporting, procurement, tracking, and delivery practices; simple and cost-effective operating processes; proven technologies; ethical business relationships; and a trained and service-oriented workforce. Our success is measured by earning the satisfaction of our customers; the respect and trust of those who govern, support, and do business with us; and by fostering pride in our employees.

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Accounting & Financial Services

Accounts Payable assists campus faculty staff and students in meeting their teaching, research, and operational needs by disbursing payments to vendors and individuals to whom the campus makes financial commitments. Disbursement services are accomplished in a timely manner, recognizing the importance of positive relationships with individuals and vendor; maximizing university cash management through careful payment schedules is another goal. Accounts Payable assures that disbursements meet internal and outside agency regulations.

Accounting Business Office assists campus faculty and staff in meeting their teaching, research, and operational needs primarily by acting as the logistical link and communication conduit between campus and various accounting and financial services units and secondarily by providing Accounting and Financial Services staff with responsive administrative support. Accounting administration tasks are accomplished in a timely and efficient manner facilitating sound financial management through reduction in time delays. Modern communication media are deployed where beneficial.

Capital Asset Accounting assists campus and UCDMC faculty and staff in meeting their teaching, research, and operational goals by facilitating the construction of minor and major capital outlay projects; we service those needs through sound business practices and management of the capital outlay program. This includes responsibility for real estate, general improvements, buildings, fixed equipment and movable equipment, installment purchases and relationships with external vendors. These services are provided in an effective and efficient manner.

Cashier's Office assists campus faculty, students and staff in meeting their teaching, research, and operational needs by providing cashiering services and by recording and depositing all monies accruing to the UC Davis campus. These services are accomplished through positive personal interactions and through the use of modern technologies with maximizing university cash management as a goal.

Equipment Management assists campus and UCDMC departments in protecting university assets and in satisfying Federal control requirements on government property and UCOP policy and procedure by implementing and maintaining an equipment accountability system.

Extramural Funds Accounting assists campus faculty and staff in meeting their teaching, research, and operational needs by providing quality financial services for externally funded projects. Protecting the university's mission and reputation is achieved through effective review of funds use to ensure compliance with regulatory requirements and restrictions. Extramural Funds Accounting is committed to serving principal investigators, research administration and the funding agencies with responsive customer service.

General Accounting assists campus faculty and staff in meeting their teaching, research, and operational needs by providing sound fiscal management to the campus community. Preparation and review of financial statements, management of the account/fund profile system, general ledger maintenance, interdepartmental and intercampus transactions are completed in an efficient and effective manner. Analysis of financial data and interpretation of policy and procedure to maintain consistency with generally accepted accounting principles is the goal of General Accounting.

Payroll Services assists campus faculty, staff, and students in meeting their educational objectives and their teaching, research, and operational needs by providing the highest quality services to the campus and community. This is achieved by facilitating the timely and accurate disbursement of approved employee compensation, satisfying payroll-related employer obligations and tax reporting and ensuring appropriate accounting for campus compensation costs.

Student Accounting assists campus faculty, staff, and students in meeting their teaching, research, and operational needs by providing the most effective and efficient disbursement of student financial aid. Additionally, effective and efficient maintenance and collection of student loans and campus receivables, and communication methods are employed for effective interaction with various funding agencies.

Systems Development & Implementation assists campus faculty and staff in meeting their teaching, research and operational needs through provision of leading technology decision support systems and sophisticated financial information recording systems. Currency with high technology is maintained in order to meet the objective of providing advanced solutions for administration of the general campus.

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Materiel Management
The Materiel Management Division fulfills the institution's instructional, research, and administrative requirements for materials, supplies, equipment, and services through sound procurement, tracking, and delivery practices; simple and cost-effective operating processes; proven technologies; ethical business relationships; and a trained and service-oriented workforce. It succeeds by earning the satisfaction of its customers; the respect and trust of those who govern, support, and do business with it; and the pride of its employees.

Bargain Barn supports sustainability as it returns into circulation excess campus and UCDHS equipment, furniture, and supplies and sells surplus property to the general public and University departments. It enables departments to buy needed items at a cost savings, dispose of their excess and surplus property, and generate additional funds. It ensures compliance with campus and University policy concerning surplus sales, verifies that system information is cleared from all computer hard drives and administers a recycling program for covered computer electronic devises.

Central Storehouse stocks and sells repetitively used goods to complement those offered through UCD Buy and other Strategic Sourcing agreements. Such items are stocked to satisfy campus requirements timely and/or to minimize the University’s cost and effort in the process of ordering, receipt and payment of invoices. Upon request, the Central Storehouse also places special orders for items not found on UCD Buy.

Contracting Services provides timely, professional procurement and business contracting services enabling our customers to meet their business objectives consistent with the University’s mission of teaching, research, and public service. We provide sound business contracting advice; develop sources of supply, specifications, procurement documents and business agreements using technical and professional expertise. We utilize proven “Best Practices” to fulfill the needs of our customers. Contracting Services facilitates equal opportunity in business contracting for small, woman-owned, disabled veteran, and disadvantaged business enterprises in doing business with the University community. Through our Strategic Sourcing program, we optimize the University’s purchasing power by developing campus and system-wide agreements for goods and services, using e-procurement whenever possible to simplify and facilitate the purchasing process for our customers.

Distribution Services supports the campus community by centralizing mail, receiving and delivery services. It minimizes the duplication of campus resources by utilizing efficient receiving and delivery processes, and reduces potential worker’s compensation claims by using a wide assortment of material handling equipment and a skilled workforce; it provides a Special Services labor pool for on-demand moving and delivery services; it prepares and delivers time sensitive U.S Mail, intercampus mail, express mail, bulk mailings and shipments to clients throughout the campus community and beyond. It educates clients about proper mail design in order to ensure compatibility with U.S Postal Service automation requirements, as well as how to maximize postal discounts. These value-added services are provided in a fast, friendly and professional manner.

Engraving Services provides campus and UCDHS departments with customer responsive engraving services for metal and plastic materials for plaques, nametags, desk and door nameplates, campus supply and equipment identification, and internal ADA compliant building signage.

Financial Services Unit supports the operations of Materiel Management by providing internal control oversight, and strong and timely financial, administrative and customer service support with accuracy, efficiency and friendliness.

Furniture Program supplies a one-stop shop for all services including space planning, design, specifying, procurement, delivery and installation to campus customers. It maintains an on-campus stock selection of commonly purchased or rented items and furnishes a Web based procurement system through UCD Buy that allows campus users to purchase furniture direct from the manufacturer. It provides a timely, professional level of service that allows UCD customers to buy furniture components and services at the lowest overall cost.

Microscope Services supports the campus and UCDHS academic mission by maintaining an inventory of commonly used teaching microscopes. Microscope Services rents these microscopes to departments on an "as needed basis" to 1) maximize usage; 2) minimize the University's investment in teaching microscopes; and 3) accrue adequate reserves for replacement at the end of their useful life span. It provides skilled maintenance and repair services for all levels of optical teaching and research microscopes.

Salvage Operation assists campus departments in the tracking, removal and disposal of items that can no longer be used or sold. It follows and facilitates campus compliance with legal recycling requirements, and University equipment and recycling policies and guidelines; and insures that required disposal methods are used for equipment, hazardous materials, and electronic devices.

Supply Express is an on-campus retail store that displays Central Storehouse stock items, as well as items not stocked at the Central Storehouse. They feature a wide-variety of items, including dry ice, tax-free alcohol, packaging boxes, express shipment envelopes/ship-out supplies, office stationery, and lab and cleaning supplies.