Our Services: Accounts Payable Accounting Business Office Capital Asset Accounting Cashier's Office Controls & Accountability Costing Policy & Analysis Education & Support Services Equipment Management Employee ID Card Program Extramural Funds Accounting Faculty Home Loan Program General Accounting Internal Control Materiel Management Payroll Project Management Office Student Accounting Systems Development Systems Operations Tax Accounting Travel Management

Feedback Comments, questions or
  suggestions? Let us know.

Home  ·  FAQ  ·  Forms

DaFIS Vendor Information

In order for users to complete a Departmental Purchase Order (DPO) or payment document, the vendor involved needs to exist in the DaFIS vendor table. Note: The vendor does not need to be in DaFIS when submitting a Requisition (PR), since at the PR stage, the vendor is only a suggested vendor. If the suggested vendor ends up being the vendor used, Purchasing will request that the vendor be added to DaFIS.

Refer to the How Do I...Request a Vendor guide for detailed instructions.

In order to process your request, we need to know the vendor's name, address, and phone number. For tax reporting purposes, we also need a Social Security Number (SSN), and for companies, we need their Federal Employer Identification Number (FEIN). The FEIN is not a required field on the vendor forms; however, providing us with that information will enable us to process your request more quickly.

When requesting a vendor that goes by an acronym, also indicate the full name, if known. For example, if you submit USDA, it would be helpful if you also include the full name (United States Department of Agriculture).

Purchasing administrative staff process the vendor requests.

You will receive an e-mail letting you know whether we processed your request. If we created a new vendor number, the e-mail will identify that 10-digit number. If we updated an existing vendor, the e-mail will specify the update. For example, if we added an additional address under an existing vendor number, the e-mail will identify the vendor number as well as the 4-digit address code (i.e., 0002 means address #2). If we denied your request, the e-mail will specify why. One instance in which we would deny a request is if the vendor already exists in DaFIS. In that case, we will let you know the existing vendor number.