Fiscal Close Information

Fiscal Closing Dates

For detailed information on a particular deadline below, please refer to the appropriate section in the Fiscal Closing Preparation Checklist - (PDF)  (Word)

May
11		Submit Interlocation Transfer of Funds (ILT) forms to General Accounting by 5:00 pm
June
1		June Preliminary ledgers open for feeds processing (use Period 12)
4		June Preliminary ledgers open for all transactions
9		May ledgers available in Decision Support
12		Submit Lien Clearing Request Forms for FY 08-09 by 5:00pm Work study changes for any previous payroll must be approved by the Work Study office
15		Submit Intercampus Financial Recharges (Intercampus Order/Charge Form) by 5:00pm
19		Enter Approved Work Study payroll adjustments into OPTRS on the B2 by noon
23		Banner invoices submitted to Student Accounting by 4:00pm First day to enter time for B1 payroll for reporting student work study payroll from 6/14 through 6/30
29		Billing ID expiration dates of 6/30/09 will extend to 6/30/10 at 5:00pm
30		Process PPS adjustments to balance Staffing Lists Cash Deposit Deadline: Campus by 7:00pm; UCDHS by 4:00pm Submit all Travel & Entertainment Reports in MyTravel and all paper T&E reports for FY 08-09 by 5:00pm to post in FY 08-09. Reports must have status "AP Review"
July
1		FY 09-10 opens for feeds
2		New vendor requests for FY 08-09 submitted no later than noon Payroll Expenditure Transfers completed by noon, B1 compute Process work study payroll by noon
5		Banner Feeder Systems submitted to Banner for processing by 5:00pm
6		Initiate all documents for June Preliminary ledger by 7:00pm Zero-Dollar Statement of Cash Collection (SCCZ) document fully approved and documentation submitted to Internal Control by 4:00pm Accounts Payable Deadline - all documentation must be received by 1:00pm CAMS documents and Online Asset Maintenance unavailable to users starting at 4:00pm (through Sunday 7/12) Last day to submit DaFIS feeds for FY 08-09
7		Do not process any Account (ACCT) documents that change the OP Account or the OP Fund number or Dean’s/VC reports to organization without approval from General Accounting June Final opens for Departmental posting; Year End documents available in DaFIS TP Approve all General Ledger documents by 7:00pm to post to June Prelim FY 08-09 (Will post to FY 09-10 if approved after 7/7) PO/DPO/DRO numbers will be reset for FY 09-10 DaFIS Transaction Processing (TP) Accounts Payable documents are available for FY 09-10 transactions
8		All FY 09-10 TP documents are available for July 2009
10		June Preliminary ledgers available in Decision Support
13		June Final closes for Departmental Year End (YEXX) document processing CAMS documents and Online Asset Maintenance re-open to users
15		Dean/Vice Chancellor's office access closes for Year End (YEXX) document processing at 7:00pm Deadline to balance staffing lists Deadline to submit Direct Cost Agreements to General Accounting
16		Year End (YEXX) documents will NOT be available for viewing in TP on or after 7/16, but they can be viewed in Decision Support
August
5		FY 09-10 July Fiscal Period - Last day for Departments to process documents in DaFIS TP for this fiscal period
12		FY 09-10 July Fiscal Period closed and balances available in Decision Support