Payroll Detail and Decision Support
On the Transaction Listing (2) is an option to "Include Payroll Details." When this option is selected, however, you will receive a warning message on the resulting report advising "NOT AN OFFICIAL UNIVERSITY FINANCIAL STATEMENT." Why does this message occur and what does it mean?The Transaction Listing (2) is not an official financial statement when it includes the payroll details because the details are loaded “wholesale” from the Payroll ledger. When loading this information there isn’t a choice of what to include and what not to include, the loading of the data is not set up that way.
We never recommend trying to review or “balance” the Transaction Listing (2) with payroll details against the actual ledger. The disclaimer at the top of the page in red is there for a reason.
Please use the payroll detail as information to assist you, but we would recommend going directly to the Payroll ledger report, the FIS Decision Support Payroll Expense Distribution Report (339), which is the official Payroll ledger.
Changes to Payroll Detail Access
As of February 2010, a DS user can see payroll detail associated with all home department codes for which they are set up as a Payroll/Personnel System (PPS) Reviewer (Mandatory or Back-Up) on the PPS Departmental Organizational Structure Form or Online Time Reporting System (OPTRS) Reviewer (Mandatory or Back-Up) on the OPTRS Departmental Organizational Structure Form. These forms are available on the Accounting Forms page . The additional access does not apply to individuals set up as Preparers.
Back to DS Help Index
This site maintained by UC Davis Accounting & Financial Services Questions about this site? Contact us at afsweb@ucdavis.edu.
|
