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OP Location/Account/Fund Information

• OP Location
• OP Account
• OP Fund
• Locating Your OP Accounts

All financial activity at each of the nine UC campuses is reported to the UC Office of the President (OP), who uses the information to create annual financial reports. These reports, which fit a standardized reporting format used by all colleges and universities, enable other institutions as well as the public to compare financial data. UCD's entries in the UC financial reports are provided by UCD's General Accounting division.

The University of California uses a central accounting system to compile the annual financial reports. Every campus has its own accounting system, and must provide expenditure information to the OP in a format that is compatible with the central accounting system. At Davis, we provide the information to the OP by using three fields on the DaFIS Account document: OP Location, OP Account, and OP Fund.

OP Location
The OP location is a separate, single-character data field in the accounting system that identifies each campus. Each campus has two OP Locations -- a numeric location for most activities and an alpha location for ANR activities as well as for universitywide activities. UCD's OP Locations are 3 and L.

OP Account
The OP account number directly links your expenditures to the type of expense (Instruction, Research, Student Services, Student Financial Aid, etc.) being reported. It also identifies your school or college and your specific department. This information is contained in the six digits of the OP account as follows:

• The first two digits represent the Higher Education Function Code by answering the question: What is the intended purpose of the funds? Examples of Higher Education Function Codes:
  
  

  Instruction	(INST)	40		Maintenance of Physical Plant	(MOPP)	64
  Teaching Hospital	(TEHS)	42		Institutional Support	(INSP)	66 or 72
  Academic Support	(ACAD)	43		Student Services	(STAC)	68
  Research	(ORES)	44-59		Auxiliary Enterprises	(AUX)	76
  Libraries	(LIBR)	60		Student Financial Aid-undergrad	(FINA)	77-78
  University Extension	(UNEX)	61		Student Financial Aid-grad	(FINA)	79
  Public Service	(PBSV)	62		Agency Accounts	(PROV)	80

  
  
• The second two digits represent your School or College:
  
  

  Grad Sch of Management	01		Ag & Environmental Sciences	03-04
  Biological Sciences	10		Engineering	24-27
  Law	36		Letters and Science	40-42
  Medicine	48-49		Veterinary Medicine	72-74
  CampusWide Programs	76-77		Institutes	87
  Summer Session	99

  
  
• The third two digits represent your department. For example, 25 represents the department of Electrical and Computer Engineering.
  

The complete OP account for an account intended for instruction, within the College of Engineering, department of Electrical & Computer Engineering would be 402425.

There are cases in which the pattern of university operations makes it impossible to use the second and third two-digit portions of the OP account in the manner described above for the school or college and department.

Some units have very structured systems of OP account numbers (e.g., School of Veterinary Medicine) while others have large blocks that were used in the pre-DaFIS era with little or no formal structure.

OP Fund
This 5-digit number identifies the fund source. Each fund source is unique in our accounting system, assigned in the framework of a plan that provides blocks of numbers for various categories of fund sources or "subfund groups." You may receive funding from any of the following sources:

1. Another department
2. Dean or Vice Chancellor
3. Another campus
4. State of California institutional support
5. An outside entity in a contractual relationship (contracts & grants)
6. Self-supporting income through charging approved rates

In the case of items 1-4 above, the award document will provide you with the OP fund number. For item 5, the Extramural Accounting division will establish the OP fund. Refer to the Extramural funds page for the specific OP fund to use for each extramural agency. For item 6 above, you must first have an approved self-supporting rate from Office of Resource Management and Planning and then you must contact the Campus Chart Manager in General Accounting to have a new self-supporting fund number established.

Locating Your OP Accounts
You can look up your OP accounts through Transaction Processing (TP) or Decision Support (DS).

In Transaction Processing

• From within an Account document:
  1. In the Account document, double-click the OP Acct field.
  2. Fill in the Org COA (e.g., 3, S, H, etc.) and Org Code (e.g., ACOF) fields. Note: The Org Code must be your level 3 Organization code.
  3. Click the Search button. The search results will list all of your organization's OP account numbers.
  4. Looking at your award document (i.e., the award letter from the funding agency, or memo from your Dean's Office or another UC entity), locate the purpose of the funds.
  5. In the Report Code column, find the Higher Education Function Code that corresponds to the information on the award document (e.g., if the award document says the account is for instruction, look for a code that begins with 40).
  6. To select the correct OP Account for a new DaFIS account, correlate the purpose of the new account, as stated in the award document, with the function of the OP Account. For example, if the award document provides funds for instruction, select a 40xxyy account in the Report Code column. If the funds are for research, put your cursor on a 44xxyy account and then click the OK button. If you determine that you do not have an OP Account for the function of the award, call the Accounting Office, General Accounting division.
  
  
• From the TP Reference Tables:
  1. Pull down Inquiries from the Menu bar at the top of the screen, and click on Reference Tables.
  2. Type OP Account in the blank box and hit TAB on your keyboard.
  3. Click the Open button. This brings you to a search of the OP Account Number table.
  4. Enter your organization in the Org Code field (a level 3 organization is the only one that will work) and click on the Search button. This will return a list of all your OP accounts.
  5. Looking at your award document (i.e., the award letter from the funding agency, or memo from your Dean's Office or another UC entity), locate the purpose of the funds.
  6. In the OP Acct Num column, find the Higher Education Function Code that corresponds to the information on the award document (e.g., if the award document says the account is for instruction, look for a code that begins with 40).
  7. To select the correct OP Account for a new DaFIS account, correlate the purpose of the new account, as stated in the award document, with the function of the OP Account. For example, if the award document provides funds for instruction, select a 40xxyy account in the Report Code column. If the funds are for research, put your cursor on a 44xxyy account and then click the OK button. If you determine that you do not have an OP Account for the function of the award, call the Accounting Office, General Accounting division.

In Decision Support

1. In Decision Support, run the Account Lookup (11) report.
2. Enter your highest-level organization code for your department and click Process Query. You will get a list of all your DaFIS accounts. The 4th column is the OP Account.