Handling Problem Liens

Step 2: Clear Liens INTRO 1 2 3 NEXT
	What to do	How to do it
A.	Identify liens	Credit liens appear on DaFIS DS Report 46 with a "CR" after the total amount Check the Doc Type column on report 46 to identify the sources of the liens: GLDE = Payroll DPO/RPL = Departmental Purchase Order DRO = Departmental Repair Order PO/CO/RPL = Purchase Order DE = Departmental Encumbrance
B.	Take required action	Credit liens - submit the Lien Clearing Request Form Payroll liens: contact the appropriate staff member in the Payroll Office DPO and DRO liens: process a Cancel/Close Departmental Purchase Order (CDPO) document in DaFIS Transaction Processing (TP) unless it: is a Chart 3 School of Medicine order - submit the Lien Clearing Request Form has a blank Tracking # field - submit the Lien Clearing Request Form PO liens - process a Change Purchase Order/Business Agreement (CO) document in DaFIS Transaction Processing (TP) except to close the PO for: non-Bookstore orders paid using documents other than a Vendor Invoice (VI) - submit the Lien Clearing Request Form. Note: Even though this removes the lien, it does not close the PO; the PO remains "open" indefinitely. Note: When removing liens from POs to the Bookstore wait until the interdepartmental billing is complete before processing a CO. DE liens: Check the Departmental Encumbrance (DE) document to see if there's a reversal date. If there is, leave the lien alone; it will be removed on the reversal date. If there is no reversal date, process another DE to reverse the original lien; use the same tracking number cited on the prior DE and be sure to use the correct posting period (this is based on fiscal year so 01 is July not January). When reversing a DE, you will be required to enter a prior document number. Note: For problems not addressed above or not solved using these methods, submit the Lien Clearing Request Form.

Step 2: Clear Liens INTRO 1 2 3 NEXT

What to do

How to do it

Identify liens

Credit liens appear on DaFIS DS Report 46 with a "CR" after the total amount
Check the Doc Type column on report 46 to identify the sources of the liens:

GLDE = Payroll
DPO/RPL = Departmental Purchase Order
DRO = Departmental Repair Order
PO/CO/RPL = Purchase Order
DE = Departmental Encumbrance

Take required action

Credit liens - submit the Lien Clearing Request Form
Payroll liens: contact the appropriate staff member in the Payroll Office

DPO and DRO liens: process a Cancel/Close Departmental Purchase Order (CDPO) document in DaFIS Transaction Processing (TP) unless it:

is a Chart 3 School of Medicine order - submit the Lien Clearing Request Form
has a blank Tracking # field - submit the Lien Clearing Request Form

PO liens - process a Change Purchase Order/Business Agreement (CO) document in DaFIS Transaction Processing (TP) except to close the PO for:
- non-Bookstore orders paid using documents other than a Vendor Invoice (VI) - submit the Lien Clearing Request Form. Note: Even though this removes the lien, it does not close the PO; the PO remains "open" indefinitely.
Note: When removing liens from POs to the Bookstore wait until the interdepartmental billing is complete before processing a CO.

DE liens: Check the Departmental Encumbrance (DE) document to see if there's a reversal date. If there is, leave the lien alone; it will be removed on the reversal date. If there is no reversal date, process another DE to reverse the original lien; use the same tracking number cited on the prior DE and be sure to use the correct posting period (this is based on fiscal year so 01 is July not January). When reversing a DE, you will be required to enter a prior document number.

Note: For problems not addressed above or not solved using these methods, submit the Lien Clearing Request Form.

Next - Prevent Problem Liens

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