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Interlocation Transfer of Funds Form Instructions

The following instructions detail how to transfer funds using the Interlocation Transfer of Funds (ITF) form. If you are receiving funds from another campus through the ITF process, provide them with the OP location/account/fund and your DaFIS full accounting unit so they can complete the transfer.

Before you begin, obtain the OP Location, Account and Fund numbers for your department and for the transferring location. In addition, know the account strings for both locations. Note: You cannot cross funds on an ITF if you are transferring from a fund established by OP (19900, 07427, 69750, various endowment funds). In these cases, a multicampus agreement is required; contact Extramural Funds Accounting for details.

Completing the fields on the form

• Effective Fiscal Year:  Current year (e.g., 2010-11)
• Date Prepared:  Will auto populate with today's date
• Account Title:  Campus and department or program
• Loc 1:  Two digit numeric designation for your campus (see Designation of Location below)
• Loc 2:   A one-digit code (1 or 2) which distinguishes between campus-related activities/programs (1) and Systemwide activities/programs (2) (see Designation of Location below)
• OP Account number:
  • UCD:  A data field on every DaFIS account
  • Other campuses:  Obtain from receiving department
• OP Fund number: Should be the same fund number for both debit and credit
  • UCD:  A data field on every DaFIS account
  • Other campuses:  Obtain from receiving department
• OP Sub:   0, 1, 2, 3, 4, 5, 6, 7, 8
• UCD Sub:   0, S, G, 3, 4, 5, 6, 7, 8
• Description of Transaction:  Local FAU
• Current Budget Amount Debit:  Amount you are transferring from your account
• Base Budget Amount Debit:  Rarely used (contact Administrative and Resource Management if you think you need this)
• Description of Transaction:  Local FAU
• Current Budget Amount Credit:  Amount you are transferring to other location
• Base Budget Amount Credit:  Rarely used (contact Administrative and Resource Management if you think you need this)
• Prepared By:  Your name
• Extension:  Your phone number
• Totals:  Completes automatically
• Explanation:  Give full explanation, including award numbers, principal investigator name, period of performance
• Photocopies:  Complete this section if you are sending a photocopy to anyone
• Local Department Level Ink Signature:  Your Department Chair
• Local Division Ink Signature:  Your Dean
• Temporary Transfer / Permanent Transfer:  Check correct box

Designation of Location

Each campus has both a numeric and an alpha location. Most campus departments are in the numeric location for each campus. The alpha locations are for Systemwide activities/programs. In completing an Interlocation Transfer of Funds, you will need to know if funds are being received from another campus' numeric or alpha location.

Most transfers will be to the numeric location, in which case the Loc 1 box will be completed with 01-10 and the Loc 2 box will be completed with a 1.

If transferring to an alpha location at another campus then the Loc 2 box will be completed with a 2. The numeric and alpha locations for all UC campuses are below.

Campus	Numeric Location	Alpha Location
Berkeley	01	J
San Francisco	02	K
Davis	03	L
Los Angeles / UCOP	04	M
Riverside	05	N
San Diego	06	O
Santa Cruz	07	P
Santa Barbara	08	Q
Irvine	09	R
Merced	10	S

What to do after the form is complete
Send the form to General Accounting; They will work with the other location to complete the transfer.