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Interlocation Transfer of Funds Form Instructions

Before you begin, you must first obtain the OP Location, Account and Fund numbers for both your department and the receiving department at the other location. You must also have the local FAU for your department and the receiving department. You cannot cross funds on an Interlocation Transfer of Funds if you are transferring from a fund established by OP (19900, 07427, 69750, various endowment funds).

The Interlocation Transfer of Funds (ILT) form is an Word document that can be downloaded and saved on your computer. You will complete the form as an Word document following the instructions below, print out the document, have your Department Chair and your Dean sign the document, and forward it to General Accounting.

Completing the fields on the form

• Effective Fiscal Year:  Current year (e.g. 2002-03)
• Date Prepared:  Will auto populate with Today's date
• Account Title:  Campus and Dept or Program
• Loc 1:  Two digit numeric designation for your campus (see Designation of Location)
• Loc 2:   A one-digit code (1 or 2) which distinguishes between campus-related activities/programs (1) and Systemwide activities/programs (2) (see Designation of Location)
• OP Account number:
  • UCD:  A data field on every DaFIS account
  • Other campuses:  Obtain from receiving department
• OP Fund number: Should be the same fund number for both debit and credit
  • UCD:  A data field on every DaFIS account
  • Other campuses:  Obtain from receiving department
• OP Sub:   0, 1, 2, 3, 4, 5, 6, 7, 8
• UCD Sub:   0, S, G, 3, 4, 5, 6, 7, 8
• Description of Transaction:  Local FAU
• Current Budget Amount Debit:  Amount you are transferring from your account
• Base Budget Amount Debit:  Rarely used (contact ORMP if you think you need)
• Description of Transaction:  Local FAU
• Current Budget Amount Credit:  Amount you are transferring to other location
• Base Budget Amount Credit:  Rarely used (contact ORMP if you think you need)
• Prepared By:  Your name
• Extension:  Your phone number
• Totals:  Completes automatically
• Explanation:  Give full explanation, including award numbers, principal investigator name, period of performance
• Photocopies:  Complete this section if you are sending a photocopy to anyone
• Local Department Level Ink Signature:  Your Department Chair
• Local Division Ink Signature:  Your Dean
• Temporary Transfer / Permanent Transfer:  Check correct box

Designation of Location

Each campus has both a numeric and an alpha location. Most campus departments are in the numeric location for each campus. The alpha locations are for Systemwide activities/programs. In completing an Interlocation Transfer of Funds, you will need to know if you are transferring funds to another campus' numeric or alpha location.

Most transfers will be to the numeric location, in which case the Loc 1 box will be completed with 01-10 and the Loc 2 box will be completed with a 1.

If you are transferring to an alpha location at another campus then the Loc 2 box will be completed with a 2. The numeric and alpha locations for the campuses is below.

Campus	Numeric Location	Alpha Location
Berkeley	01	J
San Francisco	02	K
Davis	03	L
Los Angeles / UCOP	04	M
Riverside	05	N
San Diego	06	O
Santa Cruz	07	P
Santa Barbara	08	Q
Irvine	09	R
Merced	10	S