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Direct Cost/Service Agreement Instructions

Accounting &
Financial Services:
Distributes planning guidelines for use in developing direct cost/service agreements including deadline for filing completed agreements
Unit rendering service: Prepares "proposed agreement" portion of Direct Cost/Service Agreement form for upcoming fiscal year, attaching the following:
  • brief description of services to be rendered
  • personnel salary cost component allocation listed by FTE, title code, title, and annual amount at current salary levels in effect at June 30; if General Assistance is included, specify whether cost is for overtime or casual help
  • brief description of operating expense cost component allocation
  • description of method for allocating costs among multiple users
  • most current pricing rationale that sets the costing parameters for your agreements. If you have questions about this process please contact Lucy Bunch in Office of Resource Management and Planning (ORMP).
Submits signed agreement to unit receiving service
Unit receiving service:
  • Reviews proposal for acceptability of costs and services
  • Negotiates differences with unit providing service
  • Certifies concurrence by signing agreement
  • Forwards original agreement to General Accounting by July 15th at 5 pm, with copy to unit providing service
Accounting & Financial Services:
  • Recharges approved agreement amounts on a 1/12 (monthly) basis during operating year
  • Authorizes Facilities Accounting Section to recharge utilities and refuse pickup billings

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