Feedback Comments, questions or
  suggestions? Let us know.

Fiscal Period and Fiscal Close Information

• Fiscal Period Information
• What is Fiscal Close?
• Fiscal Closing Preparation Checklist (PDF)  (Word)
• Accruals and Deferrals
• Encumbering Carry Forward Amounts using the DE Document
• Automatic Fiscal Close Entries
• Reappropriations after Fiscal Close
• Fiscal Closing Dates

Fiscal Closing Dates - Fiscal Year 2010-2011

For detailed information on a particular deadline below, please refer to the appropriate section in the Fiscal Closing Preparation Checklist - (PDF)  (Word)

May
13		Submit Interlocation Transfer of Funds (ILT) forms to General Accounting by 5:00pm
June
1		June Preliminary ledgers open for feeds processing (use Period 12)
3		June Preliminary ledgers open for all transactions
9		May ledgers available in Decision Support
10		Submit Lien Clearing Request Forms for FY 10-11 by 5:00pm Work study changes for any previous payroll must be approved by the Work Study office
17		Submit Intercampus Financial Recharges (Intercampus Order/Charge Form) by 5:00pm Enter Approved Work Study payroll adjustments into OPTRS on the B2 by noon
21		First day to enter time for B1 payroll for reporting student work study payroll from 6/12 through 6/30
28		Billing ID expiration dates of 6/30/11 will extend to 6/30/12 at 5:00pm Submit all Travel & Entertainment Reports for FY 10-11 by 5:00pm to post in FY 10-11. Reports must have status "AP Review".
30		Payroll Expenditure Transfers completed by noon, B1 compute Process work study payroll by noon Cash Deposit Deadline: Campus by 7:00pm; UCDHS by 4:00pm
July
1		FY 11-12 opens for feeds Cash / credit card documents available in DaFIS TP for FY 11-12 New vendor requests for FY 10-11 submitted no later than noon
5		Banner Feeder Systems submitted to Banner for processing by 5:00pm
6		Initiate all documents for June Preliminary ledger by 7:00pm Zero-Dollar Statement of Cash Collection (SCCZ) document fully approved and documentation submitted to Internal Control by 4:00pm Accounts Payable Deadline - all documentation must be received by 1:00pm CAMS documents and Online Asset Maintenance unavailable to users starting at 4:00pm (through 7/17) Last day to submit DaFIS feeds for FY 10-11
7		The following TP documents for FY 11-12 will not be available: BB, CB, DE, DI, EC, REC, IB, DPO, DRO Do not process any Account (ACCT) documents that change the OP Account or the OP Fund number or Dean’s/VC reports to organization without approval from General Accounting June Final opens for Departmental posting; Year End documents available in DaFIS TP Approve all non year-end General Ledger documents by 7:00pm to post to June Prelim FY 10-11 (Will post to FY 11-12 if approved after 7/7) PO/DPO/DRO numbers will be reset for FY 11-12
8		Purchasing, AP, and AR documents available in DaFIS TP for FY 11-12; all other documents available in KFS for FY 11-12
12		June Preliminary ledgers available in Decision Support
13		June Final closes for Departmental Year End (YEXX) document processing at 7:00pm
15		Dean/Vice Chancellor's office access closes for Year End (YEXX) document processing at 7:00pm Deadline to balance staffing lists
16		Year End (YEXX) documents will NOT be available for viewing in TP. They can be viewed in Decision Support
18		CAMS documents and Online Asset Maintenance re-open to users
August
3		FY 11-12 July Fiscal Period - Last day for Departments to process documents in DaFIS TP for this fiscal period
9		FY 11-12 July Fiscal Period closed and balances available in Decision Support