Feedback Comments, questions or
  suggestions? Let us know.

Common Mistakes on Entertainment

Entering the incorrect sales tax code on the EEV.
The default code is 0 on all voucher type documents. The default tax code should not be changed by the department.

Not getting additional required approvals for particular EEV documents.
If the entertainment expenses incurred exceed the maximum reimbursable rates set forth in policy, additional approvals must be secured for your EEV document to be approved.

Using generally-funded accounts for social events or functions with alcoholic beverages.
Per California state and university regulations, generally-funded accounts cannot be used for certain types of social events. Be sure that you choose an account that is not generally-funded for departmental social events or for events with alcohol. There is a built-in "safeguard" for this restriction on the EEV. If you receive the error message "Object Level cannot be ENTM when Sub Fund Group Type is equal to G", choose another account for your social expense.

Back to Entertainment Expense Help Home