How Do I . . . Update Asset Information in DaFIS

Use this step-by-step guide to update asset information in DaFIS Transaction Processing. Refer to the Online Asset Maintenance page for information and instructions on using the other tool for updating asset records. Each step must be completed before beginning the next step.

What to do How to do it

A. Open the Capital Asset Maintenance screen (CASM)

Select Capital Asset Maintenance from the CAMS Maintenance section.

B. Enter the Asset Number

Enter an asset number in the Asset Num field.
Tab out of the field to retrieve asset information.

C. Update Asset Information

Verify/Update the following asset information:

Owner COA/ACCT
Building
Condition - This code should be updated whenever a physical inventory of the asset takes place.
Received Date - This should reflect the date the asset was physically received.
Non-University Owned - If title belongs to the university this box should not be checked.
Utilization %
Manufacturer
Model Num
Room/Sub Room - If the asset will frequently be moved from room to room, enter the number of the room where the asset will be most of the time.
Org Inv Nm/PI - Enter the name of the principal investigator or staff person assigned to the asset.
Serial Num

D. Complete Asset Update

Click OK to complete and update the asset.
Note: Changes will take place immediately but will not appear in DS until the next business day.

	What to do	How to do it
A.	Open the Capital Asset Maintenance screen (CASM)	Select Capital Asset Maintenance from the CAMS Maintenance section.
B.	Enter the Asset Number	Enter an asset number in the Asset Num field. Tab out of the field to retrieve asset information.
C.	Update Asset Information	Verify/Update the following asset information: Owner COA/ACCT Building Condition - This code should be updated whenever a physical inventory of the asset takes place. Received Date - This should reflect the date the asset was physically received. Non-University Owned - If title belongs to the university this box should not be checked. Utilization % Manufacturer Model Num Room/Sub Room - If the asset will frequently be moved from room to room, enter the number of the room where the asset will be most of the time. Org Inv Nm/PI - Enter the name of the principal investigator or staff person assigned to the asset. Serial Num
D.	Complete Asset Update	Click OK to complete and update the asset. Note: Changes will take place immediately but will not appear in DS until the next business day.

This site maintained by UC Davis Accounting & Financial Services
Questions about this site? Contact us at afsweb@ucdavis.edu.