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Equipment Management Responsibility and Stewardship

• Introduction
• Asset Representative
• Department Head
• Principal Investigator

 

In order to become an asset representative, completion of the Capital Asset Management System (CAMS) training is required.

The asset representative is responsible for the physical identification and tracking of departmental equipment.

• Upon receipt of equipment, update the Capital Asset Maintenance screen (CASM) or the online Asset Maintenance tool with asset receive date, serial number, room number, and other pertinent information
• Upon receipt of equipment decals, affix decals to the front of the equipment
• Request replacement decals when necessary
• Work with the department head to determine what non-equipment items (if any) will be tracked in CAMS. (non-Chart H custodial codes only)
• Work with department staff to ensure that transactions involving equipment are brought to their attention. This includes interdepartmental transfers, retirements, fabrications, equipment trade-ins or returns, loans to employees or agencies, and loans or gifts from individuals or agencies.
  • Communicate with Bargain Barn (campus) or UCDHS Storage (Chart H) for all requested equipment disposals
  • Complete the pertinent CAMS documents
  • Obtain required approval signatures
• Conduct the biennial physical inventory and sign the Equipment Certification Form
• Act as primary contact person for equipment/closeout audits scheduled by Equipment Management